5K Event Plan
1. Theme that relates to DFB mission- Our DFB special 5K event is going to be baseball themed to match the theme of both of our businesses since we are both baseball based businesses. Our theme is going to be major league baseball teams and logos. Along the route for the 5K we are going to have stations set up including all 30 teams in major league baseball. This is going to be done so that there is more excitement about the run especially when you pass your favorite team.
. Timeline for planning- We plan on having our 5K on the second Saturday in March. We plan on having all of our sponsorship's done and fulfilled approximately 2 months before the 5K. We expect to have all materials and equipment ready for setup the week before the 5K. The deadline for early registration will be 2 weeks before the run. Any other registrations filled out after that time will be considered late and have to pay extra.
3. Potential sponsorship/sponsorship levels- We plan on having 2 different level sponsorships for our 5K. The first level of sponsorship will be our "Silver Slugger" sponsorship and that will be a donation of 200 dollars or less. Our next and our highest level sponsorship will be our "Golden Glove" sponsorship which will be for any donation over 200 dollars. The Silver Slugger sponsorship's will be listed in our brochure for the event, name put on the back of our t-shirts, and also mentioned on our social media page recognizing the contribution. The Golden Glove sponsorship's will have everything offered in the Silver Slugger package but also include your logo on the event banner and your logo on everything else that is passed out at our event.
4. Projected budget (zero based)- We plan on having our volunteers set up the stations and providing the materials for the stations they are going to build. The volunteer who builds the station will not have to pay the registration fee for the 5K. We also plan on having food and drinks contributed to us from a local grocer that will receive our Gold Glove sponsorship for doing so. The profits from the food and drinks sold will go directly to any other costs that may come from the 5K. The photographer who volunteers to take the pictures will have the photos posted on our website and our social media site with their name posted at the bottom.
5. Entry fees, rewards, and times- The entry fee for the 5K will be 20 dollars for early registration and 30 dollars for those who register after the deadline or at the event. Diamond District Baseball Academy has partnered with Zuma's baseball equipment and Zuma's baseball equipment will be providing prizes for the top finishers in this event. All times will be recorded and shown to the finishers after the event. We will have a table set up that you can tell them your running number and receive your finishing time.
6. Staffing Needs- We will ask that all of our staff from DDBA and a few volunteers from Zuma's baseball equipment be present to help make this event run as smoothy as possible. We will need several employees to direct the run while we will need others to help with sign in and new registrations. We will also need one employee to give people their results of their run if asked. We will need a few volunteers to help cook the food provided for us and a Volunteer to take pictures of the event.
7. Liability- We will be doing the race around the University of Florida's campus so all liabilities will be covered by them.
8. Equipment- The volunteer will provide all of the props and materials needed to set up the stations for the run. We will have to purchase a timer in order to time everyone who participates in the run. Tables and chairs will also be donated for the event along with a tent in the main area where water will be provided and food will be sold.
9. Marketing plan- Our marketing plan is primarily going to be on social media and on brochures that are placed in cooperating businesses. We also plan to advertise on the University of Florida's campus since that is where the run will be taking place.
1. Theme that relates to DFB mission- Our DFB special 5K event is going to be baseball themed to match the theme of both of our businesses since we are both baseball based businesses. Our theme is going to be major league baseball teams and logos. Along the route for the 5K we are going to have stations set up including all 30 teams in major league baseball. This is going to be done so that there is more excitement about the run especially when you pass your favorite team.
. Timeline for planning- We plan on having our 5K on the second Saturday in March. We plan on having all of our sponsorship's done and fulfilled approximately 2 months before the 5K. We expect to have all materials and equipment ready for setup the week before the 5K. The deadline for early registration will be 2 weeks before the run. Any other registrations filled out after that time will be considered late and have to pay extra.
3. Potential sponsorship/sponsorship levels- We plan on having 2 different level sponsorships for our 5K. The first level of sponsorship will be our "Silver Slugger" sponsorship and that will be a donation of 200 dollars or less. Our next and our highest level sponsorship will be our "Golden Glove" sponsorship which will be for any donation over 200 dollars. The Silver Slugger sponsorship's will be listed in our brochure for the event, name put on the back of our t-shirts, and also mentioned on our social media page recognizing the contribution. The Golden Glove sponsorship's will have everything offered in the Silver Slugger package but also include your logo on the event banner and your logo on everything else that is passed out at our event.
4. Projected budget (zero based)- We plan on having our volunteers set up the stations and providing the materials for the stations they are going to build. The volunteer who builds the station will not have to pay the registration fee for the 5K. We also plan on having food and drinks contributed to us from a local grocer that will receive our Gold Glove sponsorship for doing so. The profits from the food and drinks sold will go directly to any other costs that may come from the 5K. The photographer who volunteers to take the pictures will have the photos posted on our website and our social media site with their name posted at the bottom.
5. Entry fees, rewards, and times- The entry fee for the 5K will be 20 dollars for early registration and 30 dollars for those who register after the deadline or at the event. Diamond District Baseball Academy has partnered with Zuma's baseball equipment and Zuma's baseball equipment will be providing prizes for the top finishers in this event. All times will be recorded and shown to the finishers after the event. We will have a table set up that you can tell them your running number and receive your finishing time.
6. Staffing Needs- We will ask that all of our staff from DDBA and a few volunteers from Zuma's baseball equipment be present to help make this event run as smoothy as possible. We will need several employees to direct the run while we will need others to help with sign in and new registrations. We will also need one employee to give people their results of their run if asked. We will need a few volunteers to help cook the food provided for us and a Volunteer to take pictures of the event.
7. Liability- We will be doing the race around the University of Florida's campus so all liabilities will be covered by them.
8. Equipment- The volunteer will provide all of the props and materials needed to set up the stations for the run. We will have to purchase a timer in order to time everyone who participates in the run. Tables and chairs will also be donated for the event along with a tent in the main area where water will be provided and food will be sold.
9. Marketing plan- Our marketing plan is primarily going to be on social media and on brochures that are placed in cooperating businesses. We also plan to advertise on the University of Florida's campus since that is where the run will be taking place.